EasyLobby K12 Software System Description
EasyLobby Secure Visitor Management (SVM) Software System for K12 schools is designed to be an all-encompassing solution for managing visitors within the K12 school environment. It accommodates schools both small and large and allows the simple screening of visitors and the ability to digitally track who is currently in your facility. The K12 version of EasyLobby is fully-featured and includes all of the functionality and security benefits of the standard EasyLobby application. It is sold at a discounted price for schools.
EasyLobby can drastically speed up your visitor processing procedures. With the included badge printer, ID card scanner, and barcode scanner, you can automate the process and dramatically reduce the time spent entering data, screening visitors, and printing badges. The EasyLobby System for K12 Schools can ensure policies are more closely followed and that system administrators will always know which visitors are on the premise.
Automated data collection
Using the system's included hardware, employees can check visitors in and have their badge printed in less than a minute. With 24 user-defined fields and countless pre-determined fields, you can tailor the information you collect. The administrator can fully configure which fields are collected or required, as well as which fields are displayed in the visitor grid. This allows you to present the most important and relevant information to the employee checking in visitors without filling the screen with irrelevant or unused fields.
Faster & more robust visitor registration
The EasyLobby System for K12 Schools enables you to monitor who enters your building, who is being visited, for what reason, and for how long. It also tracks when visitors leave your facility or if they are still on the premises with an expired badge. Accurately capture detailed visitor information from a business card, driver's license, or passport using the included hardware in this comprehensive system.
Detailed reporting & analytics
EasyLobby Software includes over 40 standard reports, including a Current Visitor report to let you know who's in your facility and a Visit History report which details who has visited your facility over a period of time. It also has a customizable wizard to create and personalize the reports or queries you run for your school. Visitor details are recorded in an internal database or an external database like MS Excel and Access, SQL 2005/2008, SQL Server, or Oracle.
Built-in badge designer
Create more professional-looking badges with the integrated badge design tool within the EasyLobby System. It features over 200 different badge templates to easily help create the badges worn by all visitors to your facility. Badges can be customized to include images, logos, barcodes, and more, plus you can assign different badge types depending on the type of visitor. Badges can be printed with a visitor identification barcode that can be scanned at the time of exit to instantly check them out.
Automated email/SMS alerts
With the SVM auto email/SMS alert system, employees will be notified when a guest arrives and has been logged into the EasyLobby system. The system can be configured to automatically notify an administrator if a visitors badge has expired but they have not checked out. Once alerted, the administrator can determine if the visitor is still on premise (e.g., if a meeting runs late) or has left without checking out and take appropriate action.
Maintain visitor confidentiality
Confidentiality is a key component of many facilities. Using a logbook or check-in sheet allows all of your visitor to see the names of the visitors before them. The EasyLobby System for K12 Schools ensures the confidentiality of visitor information so others cannot view who visited your company.
Integrated safety & watch list functionality
EasyLobby has built-in watch list functionality, allowing the employee checking in visitors to automatically screen in visitors against user definable lists. Some lists, like a disgruntled ex-employees list, may alert the employee not to grant access. Other lists - like a list of board members or VIP guests - can notify the employee that their visitor has arrived.
In addition, the EasyLobby user interface a number of key safety features including a panic button and a current visitors report. The panic button can be configured to automatically send an email to a preconfigured recipient when pressed. In the event of a fire or other emergency, a list of all currently checked in visitors can be printed or exported.
When a user pre-registers a visitor, all of the included information is pre-populated into the EasyLobby server, the location of the visit, or any other relevant information. Pre-registration can even be configured to email the visitor important information such as directions or a visitor barcode. When the visitor arrives, the barcode can be used to instantly check them in and print their visitor badge.
EasyLobby Administrator License
Each copy of EasyLobby SVM includes a copy of the EasyLobby Administrator, the central administration utility for EasyLobby. It can be installed on any workstation that has network access to the main SVM database and used for configuration and reporting. Additional licenses for EasyLobby Administrator are available.
Scanshell 800R Business Card and Driver's License Scanner
The Scanshell 800R scanner makes registering visitors into the EasyLobby System quick and easy. Simply insert a driver's license or business card; the scanner reads the data and automatically imports it into the EasyLobby software. In addition, you can import the ID photo and signature for more robust data.
Motorola LS2208 Barcode Scanner
The EasyLobby system includes the high-performance Motorola LS2208 barcode scanner and hands-free Intellistand. It makes visitor check-in and check-out almost instant when scanning the unique visitor barcode that can be printed on every visitor badge. The LS2208 is a durable and ergonomic USB barcode scanner designed for continuous all-day use.
Dymo 450 Thermal Printer & Visitor Labels
The compact and efficient Dymo 450 Turbo Thermal Printer prints directly to adhesive-backed paper badges and can print up to 71 badges a minute! It uses a printhead to print directly onto thermal paper, completely eliminating the need for ink or toner which saves both money and time. You also get 1,000 adhesive visitor badges, in your choice of popular colors - so you can get started right away.
Optional eAdvance online module
EasyLobby SVM allows the integration of an online visitor registration module. The eAdvance module allows designated employees to pre-register their visitors ahead of time via an online web portal. The eAdvance module can be configured for a variety of levels of access, including the ability to designate approvers and requesters. This allows the system to route visitor requests from a requesting employee to a pre-designated approver (e.g., director or manager) before being pre-registered in the EasyLobby system.
EasyLobby K12 Software System Specifications
EasyLobby Visitor Management System with Software, ID Scanner, & Dymo 450 Printer with 1,000 Adhesive Badges
EasyLobby SVM10 for K12 Schools
MS SQL, My SQL/Oracle, and ODBC/OLE connectivity
Internal database with unlimited records
|Options||Additional Administrator license
eAdvance online registration module
Satellite checkpoint monitoring license
1-year software maintenance
1-year sex-offender screening
|System Requirements||MS Windows® 7, XP, Vista
Pentium 4 or equivalent
1 GB RAM minimum
100 MB of free hard disk space
Dymo 450 Turbo Printer Specifications
|Print Area||2.25" W maximum|
|Print Speeds||71 labels / badges per minute|
|Dimensions||5" W x 5.28" H x 7.36" D|
|Compatibility||Works with Windows XP, Windows Vista (32- & 64-bit), & Windows 7 (32- & 64-bit)|
Accepts rolled badges only
ScanShell 800R Scanner Specifications
|Image Sensor||Color CIS|
|Interface||USB Full Speed (2.0)|
|Power Consumption||Powered via USB 2.0 port|
|Scanning Area||4.13'' L x 10'' W'' (105mm x 254mm)|
|Scan Speed||6 pages per minute (black & white)|
3 pages per minute (color)
|Scan Modes||Internal 36 bit, outputs 24 bit true color, 8 bit gray scale, 1 bit black and white|
|Dimensions||7.5" L x 2" W x 1.7" H (190mm x 51mm x 44mm)|
|Weight||8.4 oz (240 g)|
|* Twain compatible|
Motorola LS2208 Barcode Scanner
|Symbol part number:||SYM-LS22087AZU0100S|
|Scan rate:||100 scans per second|
|Nominal working distance:||17'' (43 cm) on 100% U.P.C./EAN symbols|
|Weight:||5.15 oz. (146 gm)|
|Dimensions||6'' x 2.5'' x 3.34'' (152 mm x 63 mm x 84 mm)|