When it comes to ID card software, each program falls into one of three levels: entry-level, mid-level, or fully-featured. All ID card software programs have the ability to design and print cards, but some offer more advanced features than others. So which type of ID card software is right for you? Here’s an overview of what features and benefits you can expect from each level of software.
Works great for small organizations that are looking to print simple graphics with small amounts of data printed on the cards. If your printer came with free software (also called freeware), it will fall into this category. Entry level software allows for basic card design and printing.
Frequently, entry-level software is restricted since it may have limitations on the layout options of the card, or the number of images/fields allowed per card. In some cases, the total number of records permitted is 200. If you are creating more than 200 cards, this means that you will not be able to save all the data. If you have more than 200 people or need to print more than 200 cards you will want to invest in mid-level software.
This tends to be the best choice for small to medium-sized organizations. Mid-level software allows you to keep an MS Access database of the cards that have been printed. This makes reprinting of cards very easy in situations where a card is lost or stolen.
Some programs allow you to import or export data. This feature will help you save time and money on data entry. Batch printing is included which is useful in situations where you need to print a group of cards at the same time. Password protection and the ability to set up multiple logins and privileges are usually included. This makes the program more secure by restricting access to the program to a small selected group.
The most robust type of software, fully-featured ID software is recommended for customers who operate over a corporate network or have multiple locations. Fully-featured software is compatible with Oracle and SQL databases. It offers a user-friendly interface for customers needing to capture data from multiple image sources (camera, signature capture device, fingerprint scanner, etc.). This level software also allows you to create and print 2D barcodes. Some programs offer encoding solutions for smart cards.
CloudBadging Software (web-based)
This software works great for all organizations small to large. CloudBadging’s intuitive interface is powerful yet very user-friendly, so you can become a badging expert in no time! This cloud-based software can be easily accessed from the internet (Windows or Mac), with no downloads necessary. CloudBadging Software is especially useful, and cost-effective if you require to use it from multiple locations/workstations. It is a single license for unlimited users, making the total cost of ownership less expensive than other multi-license software programs.
With CloudBadging, you always get the latest version when logging in. No more dealing with pesky high-cost software upgrades when your Windows or Mac operating system updates. In addition to always having the latest version when logging in, you no longer need to worry if your computer crashes, you can just log in from another computer and pick up where you left off. Unlike other ID card software options, CloudBadging includes free support and software training. This will not only save you money but will also save you a lot of time.
Take advantage of the free trial versions before buying software to determine exactly what features are required by your organization. Most programs offer an upgrade path which is nice if your company grows or if your needs change over time.
Whatever your ID software needs are, you can trust an ID Professional to help you select the one that will fulfill are of your business requirements. Call us today at (800) 321-4405.