The vast majority of companies and organizations have a comprehensive and systematic ID card program implemented to account for and to help ensure the safety of employees and company assets. This sort of investment is not a small one, but it’s definitely necessary.
However, one gap that can exist is visitor tracking and management. Having a solid visitor tracking program is not only ROI that's cost-effective but well worthwhile and a smart way to reduce the margin for error when allowing non-employee individuals to access your company's facility.
Using a visitor tracking software program can benefit your organization on a number of levels:
1. Implementation is quick and simple.
Not everyone is technically savvy. But you don't have to be with easy-to-use visitor tracking software like Jolly Lobby Track. Once you install the software, you can begin accounting for and tracking visitors and contractors almost immediately.
To enhance your efforts, you can add peripherals like a scanner, signature capture device, or ID camera, depending on how much data you intend to gather for anyone who enters your facility (e.g., driver's license number, signature, photo, etc.).
2. Creating quality visitor cards and badges is a snap.
With the simple and intuitive design tools, almost anyone can create professional-looking credentials. With a step-by-step setup wizard and a comprehensive library of visitor card samples, you can add text, shapes, barcodes, magnetic stripes, and more. You can even add and edit images for an added layer of visual security.
3. It’s easy to manage with record storage and built-in reporting tools.
Once registered (this can be done by a front desk attendant or by using the software’s “kiosk” mode which allows registrants to perform the check-in process themselves), the data for visitors entering or leaving your facility are is stored into a pre-configurable database (you can also connect to your existing database). The software allows you to generate a variety of activity reports like who is in, cardholder history, time and attendance, or evacuation and export them for tracking and history purposes.
4. It’s affordable…in the long run and the short run.
The addition of a visitor tracking software program is not only a very wise business decision but also an integral one. By tracking the non-employee visitors to your facility, you create a heightened level of security, awareness, and traceability.
In addition, you can always upgrade your software in the event that your business needs change over time. We also offer software support plans to make sure you’re getting the very most out of your software.
If you’re considering the addition of a visitor tracking program, check out our visitor management solutions or give an ID Professional a call at (800) 321-4405 to help you determine the one that works best for your organization.